A Gaziantep corporate transfer requirement usually starts on an assistant's desk. Two overseas buyers arrive in the first week of the month, the general manager heads to Adana mid-month, and an audit team stays for three days at the end. Finding a separate car for each, asking for prices and chasing receipts eventually becomes a job in itself. Most companies that come to EcrinVIP arrive with exactly that fatigue: "We want to run all of this from one place."
Gaziantep is an industrial and trading city — export-driven manufacturers, constant visitor traffic along the supply chain, guests coming and going all year. This page explains how companies bring order to chauffeured transport, how a contract is set up, and how invoicing works.
From one-off bookings to a corporate account
Most firms first call us for one-off rides: a single guest, an airport pick-up, a lift home after a business dinner. That's fine, and one-off bookings can be invoiced to your company too. Once you're past a handful of transfers a month, though, opening a corporate account makes life simpler on both sides.
With a corporate account, your company details, billing address, authorised contacts and frequently used addresses are saved once. After that, whoever books only needs to add the date, time and passenger name. The factory gate, the company guesthouse, your preferred hotel — none of it has to be explained again. Head office in Şehitkamil, a production site in Nizip or İslahiye, a warehouse out towards Oğuzeli: whatever addresses you use are already on file.
There's another benefit: a single point of contact. No matter who books on your side, there's an operations lead on ours who knows your account. When something urgent changes, you never have to wonder who to call.
Companies operating across the region get one more advantage. EcrinVIP's Adana, Mersin and Çukurova Airport branches can work under the same corporate account. If a guest visits your Gaziantep factory and moves on to your Mersin office the next day, both cities' transfers run under one contract, one invoicing routine and one contact. For procurement, that means no separate supplier registrations. Sounds minor. By year-end it isn't.
What goes into a Gaziantep corporate transfer contract
For companies that want regular service, we put a written contract in place. Every business is different, so we don't push a fixed package, but these are the topics that usually come up:
- Fixed route-based rates: agreed per-vehicle prices for frequent runs such as airport–office, office–hotel or Gaziantep–Adana.
- Vehicle classes: Mercedes Vito VIP for guest pick-ups, Mercedes Sprinter VIP for delegations, midibus or coach for staff.
- Booking authority: who in your company can raise requests and who approves them.
- Billing cycle: an invoice after every trip, or a consolidated invoice per period.
- Change and cancellation rules, written down clearly so last-minute situations aren't a negotiation.
- Confidentiality: passenger details, routes and anything said in the vehicle are never shared. Our chauffeurs work under firm rules on this.
Term and scope are agreed between us. A small firm might sign up for guest pick-ups only; a large manufacturer might bring guest and staff transport under one roof.
Guests, executives, staff: three different needs
Corporate transfer isn't one thing. We treat it as three.
Business guest transfers. Buyers, partners and auditors arriving from abroad or other cities. The priority is the first impression: a name-sign welcome, flight tracking, no charge for delays, a clean and quiet vehicle. Tell us your guest's hotel and meeting schedule in advance and we'll build the programme ourselves — all you do is approve it.
Executive transfers. Your managers' meetings around town, airport runs and intercity trips. What counts here is flexibility. The meeting overruns, the flight changes, dinner moves to a different neighbourhood — direct WhatsApp contact with the chauffeur sorts these out in minutes.
Staff transport. Shift teams, employees moving together for training or meetings, technical crews shuttling between sites. This is where midibuses and coaches come in, with routes and times fixed in the contract. We also run a separately planned service for the industrial zones and trade-fair periods, but regular staff movements are managed within this corporate framework.
Invoicing and the accounts side
Nothing annoys an accounts department more than scattered receipts and missing paperwork. Knowing that, we settle invoicing at the outset. Payment can be made by cash or card in the vehicle, or by bank transfer; corporate accounts usually go for bank transfer with periodic invoicing. Prices are fixed per vehicle, never per head, which makes budgeting easier.
On request, we can add passenger name, date, route and cost-centre details to the invoice or an attached statement. Seeing at month-end, in one table, which department booked which transfer for which project and which guest saves real time in budget tracking. The feedback we hear most on this line is exactly that: "There's nothing left to sort out at the end of the month."
Getting started with a corporate account
- Outline your needs — roughly how many transfers a month, which types (guest, executive, staff) and which routes.
- Send company details: registered name, tax information, billing address and authorised contacts.
- List your regular addresses — office, factory, guesthouse, preferred hotels.
- Review the rate proposal. We send fixed route-based prices in writing.
- Sign the contract, which settles scope, billing cycle and cancellation rules.
- Make your first booking. From then on it's just date, time and passenger name.
Gaziantep corporate transfer: frequently asked questions
How does contract transfer service for companies in Gaziantep work?
We start by discussing your needs: how often you need transfers, for whom and on which routes. We then prepare a written proposal with fixed per-vehicle prices by route. Once you're happy with it, we sign a contract covering scope, billing cycle, who can book and cancellation rules. After that, authorised people in your company can book with just the date, time and passenger details.
How are corporate transfers invoiced?
There are two options: a separate invoice after each transfer, or a consolidated invoice for an agreed period. If you like, the invoice or an attached statement can show passenger name, date, route and cost centre. You can pay by bank transfer, or by cash or card in the vehicle. Because prices are fixed per vehicle, budgeting is straightforward and month-end reconciliation takes far less effort.
Can you meet our overseas business guest at Gaziantep Airport?
Yes. We track the flight number, position the chauffeur for the actual landing time and meet your guest with a name sign. There's no charge if the flight is delayed. Share your guest's hotel and meeting schedule in advance and we can plan every in-city ride during their stay, sending you one consolidated programme to approve.
Can we hire a midibus or coach for staff transport?
Yes. We provide midibuses and coaches for shift teams, employees travelling together for training or meetings, and transport between sites. Routes, times and vehicle class are fixed in the contract. For smaller teams a Mercedes Sprinter VIP is a good alternative. We also plan runs between the city centre and facilities in districts such as Nizip, İslahiye or Oğuzeli.
Can bookings on a corporate account be changed at the last minute?
Yes. You can contact the operations lead who handles your account, or the chauffeur directly on WhatsApp, to change the time, address or passenger. Since change and cancellation rules are written into the contract, everyone knows in advance how last-minute situations are handled. As always, the earlier you let us know, the easier the fix.
Before your next guest arrives
Make a rough list of your transfer needs for the coming months — how many guests, which routes, whether staff transport is involved — and send it through the EcrinVIP booking form or on WhatsApp, along with your company name and a contact person. We'll come back with fixed route-based prices and a draft contract, so your next guest is met under the new arrangement.